Go Safe on Scotland's Roads: road safety framework to 2020

Unlawful driving of vehicle

Road Traffic ( RT) offence

Holds appropriate driving licence

Holds MOT; if appropriate

Adequate (business) insurance; if appropriate

Employee to report if disqualified from driving

Instigate documentation check procedure by line manager

Undertake any identified training

Driving defective vehicle

Accident, RT offence

Pre-use checks by driver and responsible person

Ensure adequate maintenance regime

MOT held; if appropriate

Fault reporting

Personal security getting to and from vehicle

Aggression and violence

Refer to SG lone-working procedure

Park in well-lit areas

Walk to car with colleague

Load high-risk items in daylight in close proximity to office

Avoid known trouble spots

Refer to lone working risk assessment

Consider further controls, e.g. mobile phone, buddying, etc

Use of mobile phone whilst driving

Distraction causing accident;

RT offence

No hand-held mobiles to be used whilst driving

Adherence to SG policy and guidance

Move to a safe place, stop car and switch off engine and remove ignition key prior to making call

Drive with mobile phone turned off or on silent mode

Refrain from taking calls when driving

Eating, drinking and using stereo or SatNav systems, etc.

Distraction; reduced ability to respond to situations; reduced control of vehicle.

Refer to SG guidance in safe use of SatNav

Avoid eating or drinking, etc. at the wheel

Adjust stereo settings when stationary

Fatigue

RT accident

Take breaks at appropriate intervals
(20 minutes every 1-2 hours)

When total journey is over 12 hours then schedule an overnight stop

Do not drive for more than 7.5 hours

Don't drive if feel excessively tired

Awareness of medication side effects

Drive with window down/keep car interior cool

Allow sufficient time for journey and breaks

Prolonged seating in vehicle

Poor posture;

Musculo-skeletal injury

Take breaks at appropriate intervals
(20 minutes every 1-2 hours)

Take postural breaks - stop and walk about

Stretching exercise in the vehicle when stationary

Consider need for supportive devices

Report any postural ill-health effects to line manager

Report specific musculoskeletal diseases if results in period of sick leave

Lumbar rolls or backfriend if deemed necessary

Road rage

Personal injury; shock

Adopt non-aggressive driving to avoid confrontation

Do not use lights or horn as a reprimand

Pull over and call police to report incident

Breakdown

Inclement weather, struck by other road vehicles

Regular servicing/maintenance

Ensure roadside assistance contract in place

Vehicle manual states maintenance details

Be prepared - plan journey and emergency arrangements

Refer to breakdown guidance located in SG vehicle

Driving in inclement weather

Fatigue, accident

Avoid/delay journeys in extreme weather

Pre-plan journey route

Consider alternative arrangements

Check data on weather and road conditions prior to journey

Modify driving style to suit road/visibility conditions - allow extra braking distances, drive more slowly, etc.

Allow extra travel time

Winter weather kits

Poor driving technique

Accident; RT offence

Adopt appropriate attitude/demeanour when driving

Drive within the law

Driving licence checks

Ensure familiarity of driver with vehicle: Private vehicles - driver to be familiar with handbook

SG vehicles - ensure familiarisation briefing/induction

Adherence to Highway Code

Adherence to signs and other traffic directions and instructions

Accident/near miss reporting

Speeding

Accident; RT offence

Avoid speeding - adhere to speed limits

Adjust road speed to traffic and weather conditions

Allow sufficient time to undertake journey

If necessary arrive late - stop car and phone to advise of lateness

Driving licence checks

Accident/near miss reporting

Driving under influence of alcohol, illegal drugs or substances of abuse

Reduced ability to respond to situations

Reduced judgement (distances, etc.)

Adherence to SG Substance Misuse Policy

Driving under influence of medicinal drugs

Reduced ability to respond to situations

Reduced judgement (distances, etc.); drowsiness

Notify line manager if prescribed medication that may impair driving ability

Caution in use of such substances at any time that may affect driving at work

Follow manufacturers guidance and be aware of side effects

Decline to drive if unfit

Loading/unloading items into car

Strains/sprains

Musculo-skeletal injury; trapping

Refer to SG Manual Handling procedure

Risk assess separately where this is significant risk and/or element of work

Refuelling

Fire/Explosion

Allergic reaction/dermatitis

Use of public petrol stations - refer to refuelling procedures as displayed

Personal Protective Equipment - for refuelling with LPG

Wash spilt fuel off skin or clothes as soon as practicable

Passengers

Distraction leading to accident

Driver to exercise appropriate levels of awareness when driving

Only authorised personnel to be carried on official journeys

General driver competency and awareness

Smoking

Distraction leading to accident

All SG vehicles are designated no-smoking

Avoid smoking in private cars and never when another colleague is also present

Loose items/load

Items forming missiles in event of sudden stop

Avoid hard braking/cornering

Secure all loose items and loads

Load in footwell if carrying items in front of car

Avoid loading on rear parcel shelf

Avoid heavy items on rear seat

Place items in boot and ensure folding rear seats are secured

Theft/break-in

Loss/damage to vehicle or items being conveyed

Injury to driver/passengers

Stress, shock

Lock vehicles

Parking in secure, well-lit location

Keep valuables out of sight - lock in boot

Use of immobiliser and alarm (if fitted)

Report incident to police and line manager

Assessor's details

Name:

Job title:

Signature and date:

Manager's acceptance

Manager's name:

Job title:

Signature and date: