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Publication - Guidance

Multi-Agency Public Protection Arrangements (MAPPA):national guidance 2016

Published: 3 Mar 2016
Part of:
Law and order
ISBN:
9781786520869

Ministerial guidance to responsible authorities on the discharge of their obligations under section 10 of the Management of Offenders etc. (Scotland) Act 2005.

201 page PDF

1.7MB

201 page PDF

1.7MB

Contents
Multi-Agency Public Protection Arrangements (MAPPA):national guidance 2016
MAPPA Annex 5

201 page PDF

1.7MB

MAPPA Annex 5

MAPPA Coordinator Responsibilities

The role of the MAPPA Coordinator includes the following responsibilities:

  • Report to, and be directed by, the MAPPA Strategic Oversight Group ( SOG)
  • Provide a central point of reference for responsible authorities and DTC agencies in relation to the MAPPA
  • Provide consultancy to agencies, providing advice and direction for MAPPA queries
  • In consultation with relevant organisations, develop policies and procedures to support the implementation and maintenance of MAPPA guidance/requirements
  • Design documents and other methods of information dissemination in support of MAPPA
  • Deliver MAPPA awareness-raising seminars
  • Attend team meetings of relevant agencies to provide information and support re MAPPA processes
  • Receive notifications and referrals to MAPPA
  • Act as single point of contact for all notifications
  • Complete quality audit of notifications, maintain records and compile statistics for reporting purposes
  • Act as single point of contact for all referrals
  • Act as a gatekeeper, ensuring that appropriate levels are made at the right level of risk
  • Challenge referral decisions if criteria do not appear to have been met
  • Act as a conduit for appropriate links between MAPPA and other public protection forums
  • Consult with child protection agencies to ensure explicit links with MAPPA and child protection systems are made and sustained
  • Consult with adult protection agencies to ensure explicit links with MAPPA and adult protection systems are made and sustained
  • Liaise with the SOLO on housing issues
  • Identify which agencies are central to the delivery of risk management plans and organise appropriate attendance at meetings
  • Develop and establish local networks with responsible authorities and DTC agencies
  • Maintain purposeful on-going contact with these agencies and negotiate with senior managers whenever necessary
  • Maintain up-to-date list of Single Point of Contact ( SPOC) for each agency
  • Call for supporting information from the responsible authorities
  • Identify which agencies should be core members of a MAPPA
  • Determine whether attendance is vital and call for reports where it is not
  • Require Agencies to search records for relevant information/collation of pre-meeting information
  • Send forms requesting information to invitees/agencies for action
  • Provide support to agencies to assist returns within five working days
  • Identify gaps in knowledge and seek additional information where required
  • Check quality of received information and address inadequacies with services
  • Follow up non-returns and report on this to strategic/implementation group
  • Arrange meetings, ensuring invitations to attend and supporting documentation are sent out on time
  • Maintain set days for meetings
  • Arrange initial meetings in consultation with attendees to maximise participation
  • Monitor the sending of invites to ensure they are received by agencies at least five working days prior to Level 2 meetings, more where possible
  • Arrange Level 3 meetings as quickly as possible to meet five-day performance indicator
  • Compile pre-meeting information pack and send with invitations
  • Provide quality assurance of MAPPA processes and monitor work to ensure a consistency of approach and that informed and appropriate decisions are taken
  • Conduct regular audits of MAPPA systems
  • Maintain and collate statistical information
  • Analyse audit results and feedback to responsible authorities
  • Ensure information systems and records are up to date and fit for purpose
  • Identify difficulties within systems and work with the responsible authorities to find solutions
  • Follow up non-attendance at MAPPA meetings
  • Liaise with senior manager colleagues to resolve difficulties in attendance
  • Link with Coordinators nationally to improve consistency of systems
  • Audit minutes and identify gaps for dissemination to MAPPA Chairs
  • Complete tasks from meetings as set by meeting Chairs
  • Access and, where appropriate, input information on ViSOR
  • Attend Level 3 meetings (and Level 2 meetings where possible)
  • Provide relevant input to meetings as required
  • Provide information to panel on behalf of absent agencies where possible
  • Assist the Chair as required
  • Provide panel with information regarding strategies used in other panels, whilst maintaining confidentiality
  • Manage the MAPPA administration support staff
  • Continually monitor workload and feedback issues to the responsible authorities
  • Provide support to staff in relation to confidentiality, dealing with offence related information etc.
  • Ensure cover is available for minutes taking/administration requirements
  • Quality assure minutes prior to them being sent out to panel members
  • Liaise with support services to ensure annual and sick leave is managed according to the contingencies of the service
  • Draft Annual Report on behalf of the responsible authorities
  • Develop inter-agency liaison including in relation to the development of training on risk assessment and risk management
  • Where appropriate, act as a single point of contact for external agencies in relation to training opportunities, e.g. RMA
  • Disseminate information on training opportunities to partner agencies
  • Collate information from assessing quality of supporting information to identify training needs
  • Attend training courses relevant to the assessment and management of dangerous offenders
  • Maintain Links with MAPPA in other areas
  • Inform other Coordinators when offenders move to their area
  • Secure cooperation from responsible authorities in other areas in relation to offenders and victim
  • Attend national Coordinators meetings as required
  • Form and maintain links with responsible authorities nationally, e.g. SPS, State Hospital
  • Ensure that the principles in relation to information sharing, confidentiality and disclosure are maintained as outlined in the Memorandum of Understanding and information sharing protocols
  • Actively participate in reviewing policy documents in light of legislative changes, and or internal developments, and at set review times
  • Ensure meeting participants are aware of confidentiality requirements and that confidentiality statement signatories are maintained
  • Provide advice to agencies regarding the on-going receipt and storage of sensitive information
  • Ensure documentation transfer is in line with the government protective marking scheme ( GPMS)
  • Obtain, where possible, copies of written consent for information sharing where appropriate
  • Ensure discussions about public disclosure are recorded adequately within meeting minutes
  • Actively market the work of the MAPPA
  • Undertake other such reasonable duties which may be required from time to time by the SOG.

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